Procedure for Unsolicited Offers

Procedure for Unsolicited Offers

Procedure for Unsolicited Offers

Procedure for Unsolicited Offers

Since the beginning of project ROSIA, several economic operators have contacted ROSIA’s partners to present unsolicited offers to the Consortium .

Procedure for unsolicited Offers to the Consortium

Since the beginning of project ROSIA , several economic operators have contacted ROSIA’s partners to present unsolicited offers to the Consortium.

The objective of this procedure is protocoling how these unsolicited offers can be presented within the Consortium, within the phase of analysis of the state of the art, guaranteeing that all offers that could be interesting for the project are analysed without prejudice to the principles governing public procurement.

During the preparatory phase of the tender there are two fundamental stages in which to gather information about the market:

Analysis of State of the Art:
The aim of this task is to analyse and review the progress on the State of the Art (SOTA) in the main areas relevant for ROSIA with the main objectives of feeding into project ROSIA ensuring solutions remain ground‐breaking, facilitating the building up of the common challenge, and identifying potential players for development of the critical mass.

Market development and engagement:
These activities have two main objectives: first, engage potential applicants to participate in ROSIA’s challenge, participating in the co‐creation of ROSIA’s model through the OMC activities, and to submit bids for ROSIA`s PCP challenge; second, allow ROSIA’s partners to review and refine ROSIA’s model with the market insight.

So this is the crucial moment for interaction with companies, through a procedure governed by the conditions established in articles 40 and 41 of directive 24/2014 Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement.

We have defined a procedure of interaction with economic operators until the publication of the OMC that contributes to the identification of potential players that SOTA (State of the Art) is carrying out, respecting the principles that govern public procurement.

What is the Procedure:

  1. This procedure will be published in ROSIA’s website. A web form will be designed for the economic operators to complete, identifying the company’s name, their solution and their contact information. They could upload any information they consider of interest for the Consortium.
  2. This web form and the possibility of uploading documentation will be available until the OMC is launched.
  3. It is mandatory that economic operators understand that
    • a) The competitive phase of the public procurement procedure is conducted at the tender, where all potential bidders will be treated equally.
    • b) Before the tender, an OMC will be held in which the public procurer will pro-actively communicate its needs, requirements and its planned procurement set-up to all participants and economic operators will be able to present their solutions to the Consortium. The participation of potential bidders in the OMC must not affect competition in the future tender procedure.
    • c) Until the OMC is launched, the Consortium has established this procedure to broaden the knowledge of prospective players in for development of the critical mass in the State-of-The-Art analysis. These interaction activities must not affect competition in the future tender procedure.

This statement should be written in the acceptance of any request to show a solution by economic operators to economic operators.

4. All documentation received will be analysed by the Consortium and included in SOTA Analysis, if relevant.  Documentation will be shared internally with all ROSIA’s partners.


What is an Open Market Consultation?

What is an Open Market Consultation?

What is an Open Market Consultation?

FAQ Open Market Consultation European project

Official launch of ROSIA, “Remote rehabilitation service for isolated areas “, a project funded from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 101017606, coordinated by IACS

What is an Open Market Consultation?

As part of the preparation for an innovation driven procurement action, the market consultation market consultation  involves the proactive analysis of technology offer and provides a pre-information to the market in order to give a congruous time for the preparation of fit-for-purpose proposals. The ROSIA prior information notice (PIN) sets out the procurement process and provides potential suppliers with as much information as possible ahead of the open market consultation meetings.


ROSIA open market consultation has these following goals:

  • find out whether technologies are commercially available and acquire information about the advantage and disadvantages and the level of coverage of the desired functionalities, in order to confirm the assumption for PCP;
  • enable and increase the opportunities for industry to form fit-for-purpose consortia;
  • identify market risks potentially able to endanger business goals and supplier performance.
  • The market consultation sessions were conceived and organized with regard to the principles of openness, transparency, non-discrimination and equal treatment, in line with European procurement law. The market consultation Will be conducted in the form of open and oral consultations (bilateral, interactive and open workshops). A written contribution (e.g., in the form of a questionnaire aimed to collect market information on innovative and commercialized solution) could be provided by the participants, to form the basis for more in-depth analysis and assure the confidentiality on the information and solutions described.


Why OMC?

Open Market Consultation is an essential part of PCP for several reasons:

  • Encourages value-adding dialogue among stakeholders
  • Creates awareness and knowledge about the project among relevant bidders
  • Allows the consortium to gain better insights on the market such as existing patients needs or state-of-the-art technology and future developments
  • Ultimately improves the PCP sustainability as the procurement preparation is enriched with stakeholders feedback.

What is an Open Market Consultation?