Procedure for unsolicited Offers to the Consortium

Since the beginning of project ROSIA , several economic operators have contacted ROSIA’s partners to present unsolicited offers to the Consortium.

The objective of this procedure is protocoling how these unsolicited offers can be presented within the Consortium, within the phase of analysis of the state of the art, guaranteeing that all offers that could be interesting for the project are analysed without prejudice to the principles governing public procurement.

During the preparatory phase of the tender there are two fundamental stages in which to gather information about the market:

Analysis of State of the Art:
The aim of this task is to analyse and review the progress on the State of the Art (SOTA) in the main areas relevant for ROSIA with the main objectives of feeding into project ROSIA ensuring solutions remain ground‐breaking, facilitating the building up of the common challenge, and identifying potential players for development of the critical mass.

Market development and engagement:
These activities have two main objectives: first, engage potential applicants to participate in ROSIA’s challenge, participating in the co‐creation of ROSIA’s model through the OMC activities, and to submit bids for ROSIA`s PCP challenge; second, allow ROSIA’s partners to review and refine ROSIA’s model with the market insight.

So this is the crucial moment for interaction with companies, through a procedure governed by the conditions established in articles 40 and 41 of directive 24/2014 Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement.

We have defined a procedure of interaction with economic operators until the publication of the OMC that contributes to the identification of potential players that SOTA (State of the Art) is carrying out, respecting the principles that govern public procurement.

What is the Procedure:

1. This procedure will be published in ROSIA’s website. A web form will be designed for the economic operators to complete, identifying the company’s name, their solution and their contact information. They could upload any information they consider of interest for the Consortium.
2. This web form and the possibility of uploading documentation will be available until the OMC is launched.
3. It is mandatory that economic operators understand that

• • a) The competitive phase of the public procurement procedure is conducted at the tender, where all potential bidders will be treated equally.
  • b) Before the tender, an OMC will be held in which the public procurer will pro-actively communicate its needs, requirements and its planned procurement set-up to all participants and economic operators will be able to present their solutions to the Consortium. The participation of potential bidders in the OMC must not affect competition in the future tender procedure.
  • c) Until the OMC is launched, the Consortium has established this procedure to broaden the knowledge of prospective players in for development of the critical mass in the State-of-The-Art analysis. These interaction activities must not affect competition in the future tender procedure.

This statement should be written in the acceptance of any request to show a solution by economic operators to economic operators.

4. All documentation received will be analysed by the Consortium and included in SOTA Analysis, if relevant.  Documentation will be shared internally with all ROSIA’s partners.